2023 West Virginia Peach Festival Food Vendor Guidelines

Festival Hours: Friday – 10 AM to 9 PM (Optional)       Saturday – 10 AM to 9 PM       Sunday – 10 AM to 5 PM

Application Process: Submit and provide this application and upload proof of Certificate of Liability Insurance the following documents no later than July 15, 2023.

Set Up:  Vendors may set up Friday, August 5th 7:00 am – 9:45am. Setup on Saturday morning will be between 7:00M – 9:45m. Setup on Sunday will be between 7:00am and 9:45am Vendor setups MUST be completed at least 15 minutes prior to the time the festival starts each day.  Vendors are responsible for the protection of their own property.  There is campus security, but that does not guarantee against an unfortunate incident.

• Supply trailers and vehicles will be permitted near your site.
• Each vendor will be directed to their space. First come, first serve.
• Vendors are required to furnish any necessary tables, chairs, canopies or other equipment.
• Vendors must provide a Health Department Permit in order to set up and sell food.
• No alcohol, drugs, nudity, or inappropriate behavior will be tolerated.
• Vendors are required to furnish trash bags, condiments (napkins, ketchup, mustard, etc.) for your site
• Vendor must keep area around their site clean and free of trash.
• VENDOR WILL COMPACT AND DISPOSE OF TRASH ON TRUCK PROVIDED BY THE CITY.
• All trash is to be broke down, compacted, placed in heavy duty trash bags and tied shut. No grease or loose items.
• Vendors are responsible to dispose of grease in proper containers and take it with them upon leaving the Festival.  The festival will NOT accept any grease waste and absolutely no trash is to be left in the parking lot..
• Hampshire County Health Department will inspect each establishment prior to operation.
• Vendor must supply own water and power.
• The West Virginia Peach Festival Committee reserves the right to dismiss vendors for inappropriate wares, behavior, or customer interactions. Dismissal from this event will result in loss of any and all privileges to return to future events.

Fees

All food vendor sites will be $175 for the three-day Festival – non-refundable and non-transferable. The WV Peach Festival fully expects the Food Vendor to attend all three days.

Application and payment is to be made online by July 15^th, 2023. Those that do not have access to the website, payment must be received with application.  Make check payable to “West Virginia Peach Festival”.

• All vendors are responsible for collecting and submitting their own state taxes for WV.

• Each food vendor MUST register with the Hampshire County Health Department (304-496-9641) for this Festival.
• Each vendor must obtain a Hampshire County Health Department Temporary Food Establishment Permit for this Festival. If you already hold the permit, you will not be charged for the Hampshire County Health Department registration but you MUST still register for this event.
• The Health Department WILL verify your permit during their inspection the morning of the Festival.
• All food vendors must obtain a permit from the Town of Romney. (304-822-5118)

REMEMBER” YOU MUST REGISTER WITH THE HEALTH DEPARTMENT AT LEAST “5” DAYS IN ADVANCE FOR THIS FESTIVAL EVEN IF YOU CURRENTLY HOLD A FOOD PERMIT!

Certificate of Insurance:  Each food vendor MUST provide a copy of his or her commercial general liability insurance coverage.  You will NOT be permitted to set up and operate at the Festival without proof of insurance.

                  2023 West Virginia Peach Festival Food Vendor Application

Business Name *

Owner's Name *

First

Last

Email *

Phone *

Mailing Address *

Address Line 1

Address Line 2

City

AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingState

Zip Code

Brief description of your food products. *

In an effort to help vendors have a successful event, we will try not to duplicate food or drinks.

What peach item(s) will you be serving? *

Share a little information about yourself.

Food vendors must submit with the Festival application, a copy of a certificate of liability insurance for your business. *

Click or drag a file to this area to upload.

You will not be permitted to set up without this insurance certificate.

Do you understand that food vendors must hold a Hampshire County Health Department Temporary Food Establishment Permit for this Festival. Apply to the Hampshire County Health Department at least 5 DAYS prior to the Festival. *

• Yes
• No

If you do not have this document from the Hampshire County Health Department you will not be allowed to setup at our festival.

By signing I agree to fully comply with all the West Virginia Peach Festival Regulations *

Clear Signature

Liability Waiver: Neither the West Virginia Peach Festival Committee, West Virginia School of the Deaf and Blind, Town of Romney, Hampshire County Officials, Hampshire County Health Department, local businesses or property owners will be responsible for any losses, damage or injury that may occur to persons, equipment, or property prior to, during, or after this festival.

Date *

2023 Food Vendor Fee *

Price: $ 175.00

Square *

Card

Name on Card

All food vendor sites will be $175 for the three-day Festival – non-refundable and non-transferable. The WV Peach Festival fully expects the Food Vendor to attend all three days.

Submit